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KOCH-TECHNIK

Conveying, dosing and drying systems

  • Modular system
  • Direct coloring
  • Mixing and dosing
  • Conveying
  • Central conveying systems 
  • Drying
  • FASTI

REGLOPLAS

temperature control units

  • Temperature control units
  • Accessories for temperature control of injection molds
  • Compact water chillers

SEPRO

robots, automation

  • Linear robots and sprue pickers
  • 6-axis robots and special applications
  • Visual control system

SESOTEC

metal detectors and separators

  • Magnetic separators
  • Metal detectors
  • Metal separators

RAPID

plastic granulators

  • Slow speed granulators
  • Slow speed granulators
  • Shredders – granulators

MTF-TECHNIK

conveyors and separation systems

  • Belt conveyors
  • Separation systems
  • Automation

ONI

cooling systems

  • Cooling equipment
  • Cooling systems
  • Heat recovery
  • Air conditioning, ventilation systems
  • Compact chillers
  • Cooling water temperature control
  • Compressed air supply
  • Piping installation
  • Rental of chilling systems

ONI-RHYTEMPER

temperature control systems

  • Rhytemper FlexControl
  • Rhytemper HotPulse
  • Rhytemper BasicPulse
  • Rhytemper FlowWatch
  • Temperature control technologies

HELIOS

Temperature control technologies

KTI

potrubní komponenty, sila, kontejnery

MITUTOYO

measuring instruments

  • Data transmission systems
  • Internal gauges
  • Calipers
  • Posuvná měřítka
  • Depth gauges
  • Height gauges and marking-off instrument
  • Indicators
  • ayer thickness measuring instruments
  • Stands, bench tools, vices, V-blocks, granite plates, protractors, squares, levels
  • Calibration instruments and tools
  • Gauge blocks
  • Scanning systems and laser scan micrometers
  • Scanning systems and laser scan micrometers
  • Consumable material

MITUTOYO

optical measuring machines

  • optical measuring machines
  • Measuring microscopes
  • Measuring projectors (Profile projectors)

MITUTOYO

form and surface roughness measuring instruments

  • Contour measuring instruments
  • Surface roughness measuring instruments
  • Combined instruments
  • Roundness measuring instruments

MITUTOYO

hardness testing machines

  • portable hardness testing machines
  • Rockwell
  • Brinell
  • MicroVickers
  • Vickers

MITUTOYO

coordinate measuring machines

  • Manual measuring machines
  • CNC measuring machines
  • Software
  • Fixtures

MITUTOYO

vision measuring systems

  • 2D manual vision measuring systems
  • 2C CNC vision measuring instruments
  • 3D CNC vision measuring instruments
  • 3D CNC multisensor measuring instruments

VICIVISION

optical measuring machines

  • MTL – for turned and ground rotary parts
  • MTP – for flat parts

Warehouse stock

EAS

production optimization with quick mold change

  • Clamping solutions
  • Coupler solutions
  • Maintenance solutions
  • Mold and die handling solutions
  • Ejector coupler solutions
  • Turnkey solutions
  • Applications

EWIKON

hotrunner control technology

Customer services

Applications with KraussMaffei machines

  • Production process optimization
  • Technological support
  • Consulting

Automation

  • Automation with KraussMaffei, Sepro robots
  • System solutions

Design

  • Design of peripheral devices for injection molding machines
  • Design of auxiliary equipment for central drying and conveying of materials
  • Design and manufacture of measuring instruments
  • Design of grippers for linear and 6-axis robots
  • Design of safety fences, stairs, platforms

Customer services

  • Service
  • Spare parts
  • Training
  • Technological support

KUBOUŠEK Group

 

Principles of Personal Data Processing

in the KUBOUŠEK Group

(hereinafter as the “Principles”)

We protect your personal data

The KUBOUŠEK Group comprises several companies operating in the Czech Republic, Slovakia and Poland whose parent company is KUBOUŠEK EU holding a.s. These Principles include information on personal data processing in the following KUBOUŠEK Group companies: 

·         KUBOUŠEK EU holding a.s., with its registered office Lidická tř. 1937, České Budějovice 7, 370 07 České Budějovice, ID No. 03664503, incorporated in the Commercial Register administered by the Regional Court in České Budějovice, Section B, File No. 2242;

·         KUBOUŠEK s.r.o., with its registered office Lidická tř. 1937, České Budějovice 7, 370 07 České Budějovice, ID No. 26076306, incorporated in the Commercial Register administered by the Regional Court in České Budějovice, Section C, File No. 12488;

·         KUBOUŠEK Systems s.r.o., with its registered office Lidická tř. 1937, České Budějovice 7, 370 07 České Budějovice, ID No. 02396106, incorporated in the Commercial Register administered by the Regional Court in České Budějovice, Section C, File No. 22277;

·         KSQ spol. s r.o., with its registered office Kubatova 1240/6, České Budějovice 3, 370 04 České Budějovice, ID No. 26025230, incorporated in the Commercial Register administered by the Regional Court in České Budějovice, Section C, File No. 9763;

·         KUBOUŠEK SK, s.r.o., with its registered office Na Priehon 82, 949 05 Nitra, Slovak Republic, ID No. 36434485, incorporated in the Commercial Register of the District Court in Nitra, File No. 18039/N;

·         KUBOUSEK POLSKA sp. z o.o., with its registered office ul. Bielska 68, 43-400 Cieszyna, Polish Republic, incorporated under No. KRS 0000552611 in the Regional Court Register (Krajowy Rejestr Sądowy),

(hereinafter referred to as the “KUBOUŠEK Group”). In KUBOUŠEK Group we undertake to protect disclosed personal data. Protection of your personal data is important for us.

When processing personal data, we adhere to applicable legal regulations, in particular the Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (the “Regulation”) that came into effect on 25 May 2018.

In this document you will find information about why, when, how and what personal data is processed in the KUBOUŠEK Group. You will also find here our contact details in the case that you have questions concerning the processing of your personal data or, for example, if you wish to have your personal data rectified.

We recommend that you carefully read the information provided in the Principles and monitor their content on a continuous basis as the document may be subject to updates. We did our best to keep the Principles as clear as possible. Nevertheless, if anything is unclear to you, we will be happy to explain any term or any part thereof to you.

 

You may approach us at any time in writing at the following address Lidická 1937, 370 07 České Budějovice or at the address of the registered office of any KUBOUŠEK Group company, by e-mail at the following e-mail address gdpr@kubousek.eu, over the telephone on the following number +420 389 041 111 or on any business premises of our Group.

 

Useful terms

Let us explain to you some essential terms concerning personal data protection. We believe that in this way you can better understand why we in the KUBOUŠEK Group have adopted the aforementioned procedure.

Personal data” refers to any item of information on an identified or identifiable natural person; an identifiable natural person refers to a natural person who can be directly or indirectly identified, in particular by reference to a certain identifier, such as name, identification number, localization data, network identifier or one or a plurality of special elements of the physical, physiological, genetic, mental, economic, cultural or social identity of such a natural person;

Data subject” refers to a natural person whose personal data is concerned;

Data controller” refers to a person who defines the purposes and means of personal data processing and is primarily responsible for the processing. Unless specified otherwise in these Principles, terms and conditions of a specific contract or consent, it shall be understood that the data controller is one or a plurality of the KUBOUŠEK Group companies;

Data processor” refers to a person who processes personal data for the data controller;

Processing” refers to any operation or a set of operations concerning personal data or files containing personal data that are performed with or without using automated procedures, such as collecting, recording, arranging, structuring, saving, adapting or modifying, retrieving, inspecting, using, disclosing by transfer, distribution or any other disclosure, arrangement or combining, limiting, erasure or destruction.

Categories of data subjects

A data subject can refer to:

·         a customer of the KUBOUŠEK Group, its employee or representative;

·         a business partner of the KUBOUŠEK Group, its employee or representative;

·         a different person with contractual relationship with the KUBOUŠEK Group;

·         a visitor or a different person present on the premises of the KUBOUŠEK Group that are monitored by the CCTV system;

·         a person participating in events organized by the KUBOUŠEK Group, or events in which the KUBOUŠEK Group participates;

·         a visitor to the website of the KUBOUŠEK Group;

·         an employee of the KUBOUŠEK Group;

·         an applicant seeking a job with the KUBOUŠEK Group. 

What personal data do we process?

We respect the principle of the minimization of personal data. We only process your personal data that we really need or personal data in excess of the necessary processing that you provide us with based on your consent.

Hereunder you will learn of the categories of your personal data that we process. For details of the scope of personal data processed for individual purposes, see the following part “Why do we process your personal data?”.

The KUBOUŠEK Group processes the following categories of personal data:

·       identification details: name, surname, title, date of birth, address of permanent residence, your specimen signature, your ID No., registered office, and VAT ID in the case that you pursue any business activity;

·       contact details: contact address, telephone number, fax number, e-mail address;

·       other details necessary for performance under a contract: bank details;

·       photographs and video records;

·       data processed based on a given consent;

·       transaction details and details concerning the use of our products and services: number or a different identification of a contract, information on the subject-matter of the contract, details on the use of our products and services, business history;

·       details ensuing from communication: details collected based on the use of our website.

Why do we process your personal data?

Your personal data is processed within the scope necessary for the respective purpose, e.g. allowing us to conclude a specific contract with you and to be able perform under it. The duty to process data is also imposed on us by a number of applicable legal regulations. Many of the details need to be processed for archiving purposes. Some of the details are processed as it is necessary for the protection of rights and legally protected legitimate interests of the KUBOUŠEK Group, or where applicable individual companies of the KUBOUŠEK Group. However, processing for this reason is limited and the existence of the respective legitimate interest carefully assessed. In the remaining cases we process your personal data only based on your consent.

Selection procedures to staff vacancies

For the purposes of selection procedures to find new employees for vacancies in the KUBOUŠEK Group, we collect your personal data from your CVs and also from our contact form available on our website for these purposes. Such personal data is used for the purposes of a given selection procedure and negotiations concerning the contract conclusion and only for the period of the selection procedure concerned. Keeping your personal data in the register of applicants after the completion of the selection procedure and subsequent communication in the case of vacancy is only possible if you give us your consent.

Legal basis:  

·       negotiations related to the conclusion of a contract

·       your consent.

Human resources management

The KUBOUŠEK Group, or where applicable the companies of the KUBOUŠEK Group also process the personal data of their employees. Information on the processing of employees’ personal data is provided in a separate document.

Sale of products and provision of services and calibration services to end customers

For the purposes of a contract conclusion, in particular purchase contract or service agreement, we process your personal data necessary for your identification. Your personal data, or where applicable basic identification and contact details of employees or customers’ representatives, are processed for the purposes of proper performance under the contract and so is other personal data that is necessary for performance under the contract (for example bank details).

Legal basis:  

·       conclusion and performance under a contract.

Training organization and educational courses management

For the purposes of a contract conclusion, we process your personal data necessary for your identification. Your personal data, or where applicable basic identification and contact details of employees or representatives of persons ordering training and courses are processed for the purposes of due performance under the contract. In respect of training attendance sheets, the personal data of attendants participating in training and courses is processed within the following scope: name, surname, title, employer, and for the purposes of issuing certificates of training completion, also the date of birth of the attendants is processed.

Legal basis:  

·       conclusion and performance under a contract.

Contracts with business partners (contractors, manufacturers, distributors, sales representatives)

For the purposes of a contract conclusion, in particular general purchase contract, distribution contract, agreement on cooperation, etc. we process your personal data necessary for your identification. Your contact details, or where applicable basic identification and contact details of employees or business partners’ representatives, are processed for the purposes of due performance under a contract together with other personal data of yours that is necessary for performance under the contract (such as bank details).

Legal basis:  

·       conclusion and performance under a contract.

Marketing

Within the framework of marketing activities we send business communication concerning products and services offered by the KUBOUŠEK Group in various forms, including correspondence and e-mail. Processing for the purposes of direct marketing (e.g. sending e-mails to customers) can be regarded as processing performed on the grounds of a legitimate interest. Marketing activities within a larger scope are implemented based on your consent.

Processing for marketing purposes also refers to the ascertainment of your preferences and offering products and services to you. For this purpose we use the aggregation and evaluation operations over basic details and details on products and services, also using automatic means. Based on the results of such analyses we are able to offer you the best products and services without bothering you with irrelevant offers.

You can limit marketing directly in our business communication where the option to terminate its sending is incorporated, within the framework of a telephone call, e-mail, in writing or in person in the registered offices of our companies or on our business premises. We would like to inform you that if you limit marketing we still may use your contact details for other purposes than marketing.

Legal basis:  

·       your consent

·       our legitimate interests.

 

Presentations of the KUBOUŠEK Group and communication with the media

For the purposes of the KUBOUŠEK Group presentation and communication with the media we organize or take part in various events within the framework of which photographs and video records are taken. Such photographs and video records may be then shared via social media, on our website, or where applicable on the websites of our partners and in other media. If you object to the processing of such photographs or video records on the part of the KUBOUŠEK Group, you may object to such processing at any time and we will take the necessary measures.

If participation in the event is conditioned by an invitation or registration, we will inform you in advance of taking and using photographs in this way. In certain cases we are interested in combining such photographs with your name and position. This must be always done with your consent.

Legal basis:  

·       your consent

·       our legitimate interests.

Communication via the web form and other communication

You can approach us with any questions or comments via our website. In the contact form you fill in your name, surname, telephone number, e-mail address, trade name, and where applicable other data that you intend to disclose to us. Such personal data of yours is processed for the execution of your request, complaint or for the reply to your question. Upon completing the form you give us your consent to your personal data processing. Also in the case of a different form of communication we process your personal data for only a period that is necessary for the execution of communication with you, unless we also have a different legal basis for the processing of your personal data.

Legal basis:  

·       your consent.

Visit to the website

In general, you can visit the KUBOUŠEK Group's website without having to disclose your identity or any other personal information. We process information concerning the use of our website using files called cookies. Such information help us improve the quality of our website or our marketing services.

Legal basis:  

·       your consent

·       our legitimate interests.

Accounting and taxes

We collect and process your identification and transaction details for the purpose of the fulfilment of our accounting and tax duties towards authorities that are imposed on us by the Accounting Act, Value Added Tax Act and other accounting and tax related regulations.

Legal basis:  

·       fulfilment of duties imposed by legal regulations.

 
Security

We protect property, data as well as persons by monitoring via CCTV systems. The CCTV systems are installed for the purpose of the protection of persons and property against unlawful conduct, primarily within the framework of prevention and investigation of robbery, burglary, theft and vandalism. The premises that are monitored by the CCTV systems are always visibly designated and the information on the monitoring concerned is always available nearby. Records from the cameras are retained in safeguarded areas. The records are retained over only a reasonable period depending on individual cameras and their location, however, no longer than 30 days.

Legal basis:  

·       our legitimate interests.

Exercise, or where applicable defence of rights

In the case that we are to recover our receivables by legal actions, or where applicable if we are a party to judicial proceedings and such proceedings concern you or if we are trying to settle a dispute with you by out-of-court settlement or if you can provide information relevant for the settlement of a dispute, we will use, within a necessary scope, your identification details, details concerning the legal relationship with you, details concerning performance under a specific contract, or where applicable other data necessary for the protection of your rights.

Legal basis:  

·       our legitimate interests.

Internal administration, optimization of processes, certification

Our employees process your personal data when fulfilling their duties within the framework of processes implemented in the KUBOUŠEK Group. For example, we have set various approval, registration and reporting systems. Your identification details and contact details are used for the purposes of planning, project management, evaluation, etc. Your personal data processed for this purpose is acquired in particular via forms compliant with ISO standards for quality management and also with standards applicable to the management of occupational safety and protection of health at work.

Legal basis:  

·       your consent

·       our legitimate interests

·       fulfilment of duties imposed by legal regulations.

 

In excess of the aforementioned, processing of any other personal data may be performed in the case that you provide us with such data on a voluntary basis. We reserve the right to destroy unsolicited personal data.
In some cases additional processing of personal data exceeding the purpose for which the personal data was originally acquired may occur.

How long do we retain your personal data?

Your personal data is retained only over a necessary period that we need for the fulfilment of purposes specified in these Principles, or where applicable to comply with duties imposed on us by law.

The ultimate period of personal data processing that we apply to you in the KUBOUŠEK Group is 10 years as of the date of termination of the legal relationship between you and any of the KUBOUŠEK Group companies, or where applicable 10 years as of the end of the taxable period in which the performance was executed. The duty to retain also identification and transaction details is imposed on us by the Accounting Act, Value Added Tax Act and other applicable accounting and tax regulations. Your personal data is also archived for a period of 10 years for the reason of our legitimate interests, in particular in the case that we have to submit evidence in a lawsuit, namely with regard to statutory limitation of time for action pursuant to the Civil Code.

Data that we process based on your consent is retained for the period for which your consent was validly given. In the case that you gave us your consent to data processing for marketing purposes, we process your personal data over the period stated in a specific consent, however, over the period of our contractual relationship and 5 years after its termination. If you do not become our customer, i.e. no contractual relationship is entered into, we process your data over a period stated in a specific consent, however no later than over a period of 5 years as of the date on which you gave us your consent. For the avoidance of any doubt, the consent itself and amendment to or withdrawal of the consent are retained on the grounds of our legitimate interests over the entire period of the consent and 10 years after its validity expired.

Are you obliged to submit your personal data to us?

The submission of data that you disclose to us with your consent is voluntary. The submission of other data is requested by us as its processing is necessary for entering into or performing under a contract, fulfilment of our legal duties or protection of our legitimate interests. If you do not submit such data to us, we cannot conclude the respective contract with you or we cannot provide you with the respective product or service.

Consent

If we ask for your consent to your personal data processing, such a request for your consent, or where applicable the consent that we will provide you with for your reference and signature or a different approval, will be clearly formulated to provide you with a reasonable basis for decision-making. You may withdraw your consent at any time, namely via the contact details provided for this purpose at the end of these Principles.

Your personal data will be retained only over a period that is necessary for the fulfilment of the purposes described in these Principles or purposes of which you were informed in a different way. This means that as soon as you give us your consent to your personal data processing, we will retain your data in accordance with your consent and/or until you withdraw your consent. However, even in the case of the withdrawal of your consent, we may retain some of your personal data over a period that is necessary for the fulfilment of our statutory duties and for the purposes of our defence in possible legal disputes.

We will not share your personal data with third parties for the marketing purposes of such third parties, unless we were given your consent to. In the case that you gave us such a consent but later change your mind and do not want to be delivered marketing materials from a third party, please approach directly the third party.

Personal data resources

Depending on situation, we process data that was acquired from you within the KUBOUŠEK Group, data from publicly available resources and registers as well as data acquired from third parties (for example our business partners).

Disclosure and submission of personal data

Your personal data is primarily administered within the framework of the KUBOUŠEK Group.

Sharing within the KUBOUŠEK Group

Your identification and contact details, information on products and services and information resulting from your communication and interaction are shared within the KUBOUŠEK Group in particular for administrative purposes and also to improve the quality of our service where for example one company of the KUBOUŠEK Group that you approach will submit your personal data to another company within the KUBOUŠEK Group that specializes in the area of your interest. This is done for the purposes of the KUBOUŠEK Group's legitimate interests and for the purposes of entering into and performing under a contract with you. In some cases, in particular of administrative nature, other companies of the KUBOUŠEK Group have the position of processors. However, in other cases also other companies are in the position of controllers (e.g. when the data is handed over to a different company for the purposes of a contract conclusion and the provision of products and services).

If the customer gave us his/her consent to using the data in the KUBOUŠEK Group, we can share your data within the Group for marketing purposes to be able to provide easier and faster service of better quality across the KUBOUŠEK Group. Thanks to the consent we are able to take your preferences into account and you acquire access to much a more extensive spectrum of services that are more relevant from your point of view. The consent applies to companies that are members of the KUBOUŠEK Group. The consent is strictly voluntary and you may withdraw it or only restrict it with respect to individual companies in whose offers you are not interested at any time.

Other possible recipients

If necessary for the attainment of any of the purposes specified above, in particular if an external entity disposes of the necessary professional and technological resources, your data is processed by cooperating contractors. If we assign some activity forming part of our services to a third-party entity, processing of relevant personal data may occur. In some cases such contractors become personal data processors. Such a contractor is authorized to dispose of data exclusively for the purposes of the activity that it was entrusted with by the respective data controller. In such a case your consent is not required for the purposes of processing activity execution.

Among potential recipients are in particular:

·       banking institutions;

·       administrative authorities within the framework of the fulfilment of statutory duties imposed by applicable legal regulations;

·       our business partners (in particular contractors and subcontractors);

·       providers of IT services, including cloud data repositories;

·       marketing agencies and marketing service providers;

·       the CCTV systems administrator;

·       attorneys-at-law;

·       auditors;

·       providers of media and postal services, including courier services.

In excess of the aforementioned, we transfer personal data outside the KUBOUŠEK Group only based on your consent or where legal regulations impose such a requirement on us. Some authorities and other organizations are authorized to request information on you.

In some cases we transfer personal data to our business partners or third parties in third countries (outside the EU), e.g. to Japan. The aforementioned situation is related in particular to the origin of the product that is provided to you by the KUBOUŠEK Group where the transfer occurs in the case of order or complaint concerning the product. In certain cases personal data is transferred to a third country with respect to legislative requirements related to permission to export the product concerned. We always take into account the level of the protection of personal data disclosed in such a way.

Security

We try hard to protect data that you provided us as much as possible. For this purpose we have implemented a number of technological and organizational measures that protect your personal data against unintentional or unlawful destruction, unintentional loss or modification, unauthorized disclosure or access and against any other illegal form of processing.

Access to your personal data is limited to only the employees of the KUBOUŠEK Group and the KUBOUŠEK Group's contractors who need the information for the purposes of its processing in our name and who are bound on a contractual basis to maintain the security and confidentiality of your personal data.

As we have mentioned above, in certain cases we transfer or are obliged to transfer personal data to third parties. In such cases we select trustworthy partners with whom we are sure that they will keep at least the same level of personal data protection as that provided by the KUBOUŠEK Group.

When submitting personal data to the administrative authorities we always employ the most appropriate and secure options that the respective authority offers.

We utilize cloud data repositories that are located within the EU and where a high level of security is guaranteed.

The website

The website of the KUBOUŠEK Group is available to you without having to disclose your identity or any other information concerning your person. When you are using the KUBOUŠEK Group website we collect information from your browser that may include personal data.  For the collection of such information we use various types of cookies files. Such information may include your IP address, unique identifier utilizing “cookies”, information about cookies, type of device, domain, type of browser and language, type of operating system, country and time zone, information on your browsing on our website and time and date of your visit to our website. Such information help us improve the quality of our website or our marketing services.

Via the website also third parties may collect information, namely using so-called third-party cookies, plug-ins and widgets.  Such third parties collect information directly from your Internet browser and its processing is subject to privacy protection rules of the respective third parties. 

What are cookies?

Cookies are small text files that are saved by the website in your computer or mobile device at the moment when you start using the website. They are used to remember your preferences and activities that you executed (e.g. username and password, font size and other display preferences). You do not have to enter such data again over some time.

Why does the KUBOUŠEK Group use cookies and other monitoring technologies?

Cookies and other monitoring technologies may be used by our website and applications in various ways, for example, for the purpose of the website operation, analysis of visit rates or for promotional purposes. We use cookies and other monitoring technologies in particular to be able to provide you with higher quality and more effective services.

On our website we use the following:

·       Short-time cookies of the first page that are necessary for the operation of our website.

·       Long-time cookies of the first page to be able to adapt our website to your preference as much as possible. For the website analysis we use anonymous data measurement by the Google Analytics tool.

·       Third-party cookies are used to be able to adapt advertising communication to your preferences. This concerns in particular cookies on social media, advertising systems and embedded videos.

More information about cookies, prohibition of cookies

For more information about what cookies are, how they work, how to administer or delete them, see the following website www.allaboutcookies.org

In the settings of certain Internet browsers (Internet Explorer, Safari, Chrome) it is possible to prohibit cookies and other monitoring technologies. More options for administering cookies are available on the following website www.youronlinechoices.com/cz/vase-volby. 

If you decide to prohibit certain cookies, the functionality of the services offered via our website may be limited.

Your rights related to personal data processing

If you exercise your rights related to your personal data that we process, your identification will be required. We would like to inform you that if we are not able to verify your identity electronically or if we have reasonable doubts as to your identity, we will ask you to submit your identity card or other proof of identity. This is the only method how to eliminate any possibility that your personal data will be disclosed to a third party or that your personal data will be modified in an unauthorized manner.

In addition, you may exercise your rights related to personal data processing via a request whose specimen is available on our website www.kubousek.cz.

Right to information and access to personal data

We respect the principle of the transparency of personal data processing. In accord with this principle you will always be provided with information on the type of your personal data that we process.

Your request will be attended as soon as possible, however, no later than within one month. In more complicated cases we are authorized to extent the time limit by up to two months.

If you request for information on your personal data processing, we will provide you with information on the purpose of your personal data processing, personal data, or categories of personal data that are processed, including all available information on the source thereof, or categories of potential recipients. In addition, you will be informed of the scheduled period over which your personal data will be archived, or where such a period cannot be specified, of criteria used to determine such a period, and the existence of the right to request for the rectification or erasure of your personal data or limitation of its processing, or the right to object to such processing and also the right to file a complaint with the supervisory authority.

You have the right to request from any company of the KUBOUŠEK Group a copy of your personal data that is processed provided that the rights and freedoms of third parties are not infringed by such an act. We may charge a reasonable fee covering the related administrative costs for additional copies made on your request. If you submit the request in electronic form then the information will be provided in electronic form that is normally used, unless you ask for a different form.

Right to rectification

When processing your personal data we do our best to ensure its accuracy and relevance. We will try to delete or rectify inaccurate or incomplete personal data. If you discover that any items of personal data that we process in relation with you are erroneous or outdated, please let us know. You have the right to request that the KUBOUŠEK Group companies rectify inaccurate personal data concerning you without any undue delay. With regard to the purposes of the processing, you have the right to request for the completion of incomplete personal data.

In certain cases we are not able to perform personal data rectification. These cases concern in particular your personal data that is erroneous or outdated and that is included in a tax document whose archiving is imposed on us by law.

In addition, the recipients to whom personal data was disclosed will be informed of any rectification with the exception of cases where this is impossible or where this would require unreasonable effort.

Withdrawal of consent to personal data processing

Further processing of your personal data that is performed based on your consent to personal data processing may be restricted at any time. The only thing that you need to do is to withdraw your consent with such processing.

Right to erasure (right “to be forgotten”)

You may also exercise your right “to be forgotten”. You have the right to request that the KUBOUŠEK Group companies erase personal data concerning you without any undue delay and the KUBOUŠEK Group is obliged to erase such personal data for any of the following reasons:

a)       personal data concerned is no longer needed for the purposes for which it was collected or processed otherwise;

b)       you withdraw your consent on the basis of which your personal data was processed and no other legal ground of processing thereof exists;

c)       personal data was processed illegally;

d)       personal data must be erased to fulfil statutory duties imposed by law of the European Union or Czech Republic.

In such a case we will erase all your personal data that we process. An exception to this rules are cases where such processing is imposed by a statutory duty or is executed for reasons of our legitimate interest related to filing and defending legal claims.

In addition, the recipients to whom personal data was disclosed will be informed of erasure with the exception of cases where this is impossible or where this would require unreasonable effort.

Right to ban on processing

You have the right to request that the KUBOUŠEK Group companies restrict processing in any of the following cases:

a)       you contest the accuracy of your personal data, in which case for the period necessary for the KUBOUŠEK Group companies to be able to authenticate the accuracy of your personal data;

b)       the processing is illegal and you refuse the erasure of your personal data and request the restriction of its use instead;

c)       the KUBOUŠEK Group does not need your personal data any longer for the purposes of processing but you request it for the determination, exercise or defence of legal claims;

d)       objection to processing has been raised, namely until it is verified whether legitimate interests of the  KUBOUŠEK Group take precedence over your reasons for the objection.

In addition, the recipients to whom personal data was disclosed will be informed of all restrictions with the exception of cases where this is impossible or where this would require unreasonable effort.

Right to personal data portability

You have the right to acquire personal data concerning you that you disclosed to the KUBOUŠEK Group companies, in a structured, commonly used and machine readable format as well as the right to submit such data to a different data controller without the KUBOUŠEK Group companies preventing it, namely in the case that:

a)       processing is based on the consent to personal data processing or processing for the purposes of contract conclusion is concerned, and 

b)       the processing is executed in an automated way.

When exercising your right to data portability you have the right to request that your personal data be handed over by the KUBOUŠEK Group directly to a different controller where this is technologically feasible. The right to personal data portability may not affect the rights and freedoms of any third parties.

Right not to be subject to an automated decision, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling (i.e. any form of automated processing of personal data resting in its use for evaluation of certain personal aspects related to your personality) that has legal effects on you or affects you significantly in any similar manner. This right shall not apply where such an automated decision is necessary for entering into or performing under a contract between you and the KUBOUŠEK Group or is based on your express consent; however, in these cases you have the right to request for a human intervention in automated decision on the part of the KUBOUŠEK Group, the right to express your opinion and the right to contest the automated decision.

Currently, the KUBOUŠEK Group does not perform automated decision-making within the meaning of the aforementioned provision.

Right to object

If your personal data is processed for the purposes of direct marketing, you have the right to raise objection to the processing of personal data concerning you in respect of such marketing at any time, which also includes profiling (i.e. any form of automated personal data processing resting in its use for the evaluation of certain personal aspects related to data subjects) as far as such direct marketing is concerned. If you raise objection to data processing for the purposes of direct marketing, your personal data will no longer be used for these purposes.

If personal data is processed based on the legitimate interests of the KUBOUŠEK Group, you have the right to object to the processing of personal data that affect you for the purpose of such legitimate interests. This objection needs to be justified on your part so that we are able to assess it properly. Your objections and underlying reasons will be assessed and compared with legitimate interests of the KUBOUŠEK Group. If your reasons prevail over the legitimate interests of the KUBOUŠEK Group, the processing of your personal data will be restricted or your personal data erased.

Right to file a complaint with the supervisory authority

You have the right to file a complaint against your personal data processing with the supervisory authority being the (Czech) Office for Personal Data Protection with its registered office Pplk. Sochora 27, 170 00 Prague 7.

In the case of any ambiguity or questions concerning your personal data processing and if you wish to exercise any of the aforementioned rights, you may approach us at any time in writing at the following address Lidická 1937, 370 07 České Budějovice or at the address of the registered office of any of the KUBOUŠEK Group companies, by e-mail at the following e-mail address gdpr@kubousek.eu, over the telephone on the following number +420 389 041 111 or in any business place of ours.